Plant Operations Assistant

Job Located in Kingman, AZ

Job Duties

• Provide administrative assistance to the Plant Manager.
• Provide support to other departmental managers for miscellaneous departments/functions as requested.
• Retrieve mail from the local post office and sort incoming/outgoing mail.
• Coordinate/provide communication of plant visits by Company and external guests.
• Prepare, schedule and coordinate customer and executive factory tours with tour participants.
• Assist in organizing and formatting information for presentations and reports.
• Manage, coordinate and support various plant-initiated projects as assigned.
• Plan and organize plant meetings.
• Participate in plant team meetings and activities as directed by the Plant Manager.
• Organize and replenish office supplies as needed.
• Responsible for calendar management, requiring interaction with internal executives and assistants, to coordinate a variety of meetings and conferences.
• Arrange conference call and video conference meetings.
• Schedule the use of training and conference rooms.
• Arrange travel schedules and reservations for management as needed.
• Help other departments as directed by the Plant Manager.
• Prepare, review, and summarize miscellaneous reports and documents, including expense and mileage reports, meeting and conference agendas, presentations, organization charts, and other miscellaneous correspondence as requested.
• Create and maintain hard copy and electronic filing systems.
• Act as back-up to prepare purchase requests for repair parts, supplies and facility projects upon request.
• Update asset records database as equipment is purchased/sold.
• Process preventive, predictive and unplanned maintenance work requests.

Minimum Qualifications

• 2-4 years related experience
• Associate degree (Business Administration) Non-degree considered if 6+ years of related experience along with a high school diploma or GED
• Occasional travel (0-5%)
• Occasional overnight stays (0-5%)

Preferred Qualifications

• Three to five years of comparable field experience.
• Good understandings of computer applications such as Microsoft Office.
• Good organizational, interpersonal, as well as excellent communication skills.
• A high level of maturity and decorum to deal properly with confidential information and important phone calls. 

PHYSICAL AND MENTAL REQUIREMENTS

Per 8-hour shift. Sit 6 hours and stand 2 hours. Both typical and non-typical office environment (low to moderate noise level, low exposure to hot/cold temperatures, dust, fumes, and vibrations). Regular interaction with others and performs a degree of independent work.  Physical and mental demands are akin to most office positions with prolonged periods of sitting and prolonged use of a computer/keyboard.  Infrequent lifting, walking and climbing stairs.  Occasional use of office equipment (copiers, printers, etc.).