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Distribution Invoicing Coordinator


New Bremen, OH, US, 45869

Company Description:


Crown Equipment Corporation is a leading innovator in world-class forklift and material handling equipment and technology. As one of the world’s largest lift truck manufacturers, we are committed to providing the customer with the safest, most efficient and ergonomic lift truck possible to lower their total cost of ownership.


Responsible for the processes required to invoice domestic and international parts sales orders for Distribution department.  Assist other department resources in trouble shooting, problem solving and searching for opportunities to improve order entry, order execution, carrier processing, expediting and due date performance.  Serve as a liaison between Customer Service, Trade Compliance, Domestic and International Corporate Logistics, Accounting and Distribution.  This position reports to the Distribution Operations Leader.




60% Domestic and International Invoicing


Enter freight lines and any other invoicing data into the ERP system.  Obtain information needed and process international customs paperwork as needed which can include:  International Trade Number (ITN), UN Number and Description, Canadian Customs form, Schedule B number (SED), Country of Origin, Electronic Export Information (EEI), SDS sheets, Multi Dangerous Goods form (IMO) and Invoice.


30% Review Short Forms / Communication


Review and approve short forms and communicate instructions for shipment and invoicing of domestic and international orders to ensure regulations for hazardous materials 49-CFR (Ground), IATA (Air) and IMDG (Vessel) are met.  Provide shipment-tracking information and reasons for methods of shipments made and corresponding freight charges.  


10% Miscellaneous


Work with Customer Service department to determine methods of shipment for expedited shipments.  Correspondence with freight carriers to resolve discrepancies between Accounting and Distribution invoices.  Problem solves errors uncovered in daily/weekly reporting.  Perform other duties as assigned




0-2 years related experience

High school graduate or equivalent

Very little travel

Very little overnight stays



Personal computer skills to include the following applications:  Microsoft Outlook, Lotus Notes, Excel, Word, Mapper, Share-Point, BaaN and SAP.  Good communication skills and have an adherence to detail as the incumbent would deal with customs and border compliance.  Hazardous Materials Certifications – 49 CFR, IATA, and IMDG.



Work Authorization:


Crown will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas or who need sponsorship for work authorization now or in the future, are not eligible for hire.

No agency calls please.


Compensation and Benefits:


Crown offers an excellent wage and benefits package for full-time employees including Health/Dental/Vision/Prescription Drug Plan, Flexible Benefits Plan, 401K Retirement Savings Plan, Life and Disability Benefits, Paid Holidays, Paid Vacation, Tuition Reimbursement, and much more.

EO/AA Employer Minorities/Females/Protected Veterans/Disabled


Nearest Major Market: Lima
Nearest Secondary Market: Findlay

Job Segment: Sharepoint, ERP, Forklift, SAP, Warehouse, Technology, Manufacturing